Office Manager (M/F)

Factory Berlin is an international community of innovators and changemakers who support and empower each other to create, share, and disrupt. Inspired by the diversity and exchange at Andy Warhol’s Factory in New York, Factory Berlin brings together the brightest minds from tech, politics, arts, and science into one dynamic and collaborative ecosystem. Our members' extraordinary drive for innovation impels them to become the creators and opinion leaders of tomorrow.

Our members and partners come together at our locations in two of Berlin’s most historic and sought after areas, Mitte and Görlitzer Park, in an inspiring environment designed for comfort and to facilitate our community’s inherent desire to pave the way of the future. Here we host events curated for the members' community and local Berlin ecosphere to bring like-minded people together and encourage them to share expertise, experiences, and ideas.

Defined by the various social milieus that bring us together, Factory Berlin is a melting pot of personalities, skills, and resources, representing the intriguingly diverse atmosphere of Germany’s bustling capital.

Your role

Factory Berlin’s ideal candidate is an experienced Office Manager, an organisational talent, a creative problem solver and someone with a good feeling for people and culture. As Office Manager you will work closely with HR and you will be responsible for organizing and supervising all of the administrative activities that facilitate the smooth running of our office. You will also be part of creating and maintaining a friendly work environment for your future team.

Responsibilities

  • You will be responsible of creating a fun, positive and safe working place
  • You will support our HR Team in on- and off-boarding tasks as well as in cultural and organizational development and administration
  • You will ensure an adequate stock of stationery, equipment, kitchen and other office supplies, and manage related vendors and budgets
  • You will make business travel arrangements and travel expenses for leadership team
  • You will perpetuate our company culture by organizing team events, happy hours, off-sites etc. and bring in your own ideas for team initiatives
  • You will be point of contact for client inquiries and coordinate third party contractors to ensure an excellent service level
  • You will work closely with other business operations departments (HR, Legal and Finance) to ensure the alignment on the employee experience
  • You will support different teams with exciting projects (e.g. organizing of office moves or new seating, on-boarding new employees, new merchandise ideas)

Qualifications

  • You have work experience in the field of Office Management in fast-paced organizations
  • You have excellent organizational skills and you are a proactive, enthusiastic self-starter
  • You are experienced in scheduling, planning and executing projects
  • You are team oriented, approachable and love helping people with a smile
  • You can multitask under pressure and have a flexible approach to changing priorities
  • You are an empathetic and social person with strong interpersonal communication and client interaction skills
  • You are fluent in German & English (written and oral)
  • You have a ‘hands-on’ mentality paired with a ‘make it happen’ spirit
  • You have great ideas for team events and get creative on the ongoing process of maintaining and improving a nice work environment and a great team culture

Your reward

  • You will gain an excellent opportunity for professional growth and self-realization on both, strategic and creative levels
  • You will work in a fast-paced (dynamic), multi-faceted and exciting industry
  • You will work alongside a team of smart, ambitious and interdisciplinary professionals
  • You will grow together with us and take an active part in this process
  • You will receive a competitive salary and 28 days of vacation

What to expect

At Factory Berlin, we like to think with an entrepreneurial mindset. Our focus is to innovate and impact, and the foundation of what we do revolves around thinking collectively and acting as a team. We are motivated, passionate and not afraid to think unconventionally. The backbone of Factory Berlin is our community, as it is the people and the day-to-day interactions taking place here that enable us to thrive. Being a part of our team is not just a job; it’s an experience. Everything we do is executed in a bid to make the experiences of our members as close to perfection as possible. You will work alongside a talented, creative and young team of professionals who are always striving to obtain common goals, and willing to share their knowledge with one another.

Do you feel the right fit for this opening and are excited about starting your next challenge? Just send your application (CV and cover letter). We are looking forward to hearing from you!